Meeting Minutes May 16, 2005

MINUTES FOR THE VILLAGE OF CERRO GORDO MAY 16, 2005

The monthly meeting of the President and the Board of Trustees met at 7 ;00 P.M. on May 16, 2005 in the Municipal Building. The following members were present: president Jim Morgan, Trustees Brad Williams, Dick Seitz, Ted Shambaugh, and Don Ritchie. Also present were Atty. Collette McCarty, D.P.W. Rob Bratton, P.C. Pat Carter, Treasurer Cris Perry, and Clerk Linda Ash. Trustee Jerry Morris and Ben Ozier were absent.

The meeting was called to order with minutes being read and approved.


The claims report was presented and approved on a motion by Trustee Seitz, second Trustee Shambaugh. Roll call: Trustees Williams, Seitz, Shambaugh, and Ritchie all yeas.

TREASURER’S REPORT

Two adjustments were requested for the month-one from Burdick, and one from Saywer. Neither party has signed the formal request and Sawyer will be a two month adjustment. Motion to approve adjustment upon receipt of a signed application and re-calculation of Sawyer’s bill made by Trustee Williams, second Shambaugh. All yeas.

Motion to approve the Treasurer’s report made by Trustee Shambaugh, second Williams. Roll call: Trustees Williams, Seitz, Shambaugh, and Ritchie, all yeas.


At this time the meeting was adjourned sine-die at 7:15 P.M. for the swearing in of the new officers . Those taking the oath of office administered by Clerk Linda Ash were Jim Morgan, President, Linda Ash, Clerk, Lyle Shoraga, Trustee, Mike Songer, Trustee, and Rod Forbes, Trustee. Meeting re-adjourned.

DIRECTOR OF PUBLIC WORKS

Rob received a bid from Layne-Western to have the pump at well #8 pulled and tested. That estimate was higher than expected-$7-8000.00. It was last inspected 7 years ago. To have it tv’ed will be an additional $1275.00. When all recommended work is done the project could cost over $14,000.00. It has been 5 years since well # 9 was pulled and in the next year or two, it will have to be serviced. This is a maintenance item and to ensure the longevity of the pumps must be performed.

Received two bids on sidewalks, and one bid on the pickup truck. The bid on the truck was for $500.00 as is from Bob Weaver. Motion to accept Bob’s bid made by Trustee Williams, second Songer. Roll call: Trustee Forbes, Williams, Shoraga, Songer, and Ritchie, all yeas.

Sidewalk bids were received from Burcham Concrete and Porter Bros. Porter was the low bidder on the project. Motion to accept Porter’s bid was made by Trustee Shoraga, second Ritchie, all yeas. MFT is budgeted every year at $9999.00 so the Village does not have to advertise the project. The goal is to have one good walk on one side of the street. Rob will contact Porter Bros. on Tuesday morning.

Representative from Daily and Assoc. will bring papers to Jim to sign to get the drainage project actually started. Use the same engineers for the MFT budget that has to be submitted to the state in June. Rob will contact David Happ, the engineer, and set a meeting date .

Removed a couple of trees-one at 508 South Madison and one by the funeral home on South Madison . One at 112 W Carter also needs to be removed. The Village usually budgets around $2500.00 for tree trimming.

Fixed tile holes in the field north of town by the cemetery. Trying to get a waterway put in by the landlord-Allen Williams is looking into this.

At this time the mayor appointed the following committee members for the 2005-2006 fiscal year. They are:

WATER……………Mike Songer, Don Ritchie
FINANCE…………Brad Williams, Lyle Shoraga
STREETS & ALLEYS…………Jerry Morris, Rod Forbes
PUBLIC GROUNDS…………….Lyle Shoraga, Mike Songer
ORDINANCES………………..Rod Forbes, Brad Williams
SEWER………………………..Don Ritchie, Jerry Morris
POLICE……………………Mayor
FIRE & PUB. HEALTH…………Entire Board

Retain the attorney, re-appoint Dennis Ridgeway to Zoning Board of Appeal until 2012. Tom Griswold is resigning from the Park Board and the Mayor will appoint someone else in his place. Motion to approve all committees and appointees made by Trustee Ritchie, second Williams. Roll call: Trustees Forbes, Williams, Shoraga, Songer, and Ritchie, all yeas.

POLICE REPORT

P.C.Carter received confirmation of receipt of the vehicle grant. Sent a letter to Mr. Allen closing the cable matter. Also has a press release for the phone system, after four rings the call is transferred to the Sheriffs Department in Monticello. They in turn take information and then get in contact with the officer on duty. Also the end of school, please be careful driving. He has a fiscal year end report for the police department and distributed that to all the trustees. There have been several burglaries but most of them have been solved. New signs for the school bus zone are being used. He will begin work on the abandoned vehicles. Village ordinance tickets not received from Colette yet-still working on them.

OLD BUSINESS

The property at 112 E Wait is cleaned up and ready to be put up for bids for sale. Jeannie Heiple would like a street light placed in the vicinity of her residence 218 W. Carter and one at 110E. North St. The power company would like to have a least two request before to put up lights.

NEW BUSINESS

Web Site - Matt Williams presented the new web site for the Village. It is www.fathill.com and anyone and everyone is encouraged to visit the site. Information to be posted includes boil orders, school closings, village minutes, anything that will be beneficial to the town. A one time set up fee of $500.00 will be charged, monthly updates of $25.00 an hour, and yearly hosting will cost $120.00. Other options are yellow pages, community calendar. There will be no advertising. Motion to accept Matt Williams as web designer and to keep the Village on the web made by Trustee Ritchie, second Trustee Forbes. Roll call: Trustee Forbes, Shoraga, Songer, and Ritchie, all yeas. Trustee Williams abstained.

Two resolutions are needed for the Sesquicentennial. One resolution shows that the Village is sponsoring the event and then appoints a committee to run the event. This is necessary for insurance purposes. Motion by Trustee Williams to pass resolution, second Trustee Forbes, all yeas. The second resolution is needed to close the State Highway 105-32 to reroute traffic for the fireworks display and for the 5 K run if needed. Motion to pass that resolution made by Trustee Ritchie, second Forbes, all yeas.

Helen Miller announced that the Relay for Life event will be held at the County Fair grounds on June 3 and 4 th. The SAL will be cooking a pork chop supper with serving to begin at 5:00 P.M. There will be entertainment until midnight and everyone is encouraged to attend and support this worthwhile endeavor.

Ciney Eads as Zoning Chairman recommends that the fee for cargo containers be set at $15.00 a year. The Zoning Board is also encouraged to look at all the fees associated with zoning and also check the zoning map and revise as needed.

TRUSTEES REPORT

Trustee Shoraga would like to see about a web site, which has been done, bulk mailing of minutes, and hiring an animal control officer to be shared by other nearby towns.

ATTORNEY’S REPORT

Colette talked to the insurance company about the possibility of a firing range out by the cemetery and no additional rider would be needed for insurance. They suggest it be used while the police officers are on duty and Pat will have to have rules and procedures in place before used.

Township patrol is for traffic stops only. The Village will need something in writing from the Sheriff’s department giving permission to do so. Revenue issues would need to be discussed between he Village and the county. Certain roads would be specified to be used and they would only be in Piatt County.

Meeting adjourned at 8:56 P.M. for closed session 120/C-1 for personnel on a motion by Trustee Shoraga, second Ritchie, all yeas. Resume regular meeting at 9:34P.M. Rob will notify Onyx about setting up a spring clean up at least 2 weeks before the Sesquicentennial. Motion to adjourn at 9:42 P.M. on a motion by Trustee Forbes, second Shoraga.
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Village Clerk 5/16/05