Meeting Minutes June 20, 2005

VILLAGE OF CERRO GORDO MINUTES JUNE 20, 2005

The monthly meeting of the President and the Board of Trustees met at 7:0 P.M. on June 20,2005 in the Masonic Lodge located at 401E. South St. The following members were present: President Jim Morgan, Trustees Jerry Morris, Mike Songer, Don Ritchie, Brad Williams, Lyle Shoraga, and Rod Forbes. Also present were Treasurer Cris Perry, D.P.W. Rob Bratton, P.C. Pat Carter, Atty. Colette McCarty, and Clerk Linda Ash.

Minutes were read and approved with the addition of the year of the pickup truck that was sold. It was a 1986.

Claims report was presented and an addition was included. The amount was $9991.80 to be paid out of MFT for sidewalks to Porter Bros. Concrete. Motion to approve claims made by Trustee Morris, second Ritchie. Motion approved, all yeas.

TREASURER’S REPORT

One water adjustment for Paul Espy. Motion to approve made by Trustee Ritchie, second Forbes. Roll call: Trustees Morris , Songer, Ritchie, Williams, Shoraga, and Forbes all yeas.

On schedule 6, several CD’s will be maturing at the end of June. These will be rolled over into 90 day CD’s. Motion to approve Treasurer’s report made by Trustee Morris, second Ritchie, all yeas.

DIRECTOR OF PUBLIC WORKS REPORT

Rob received a bid from Brotke Well and Pump in the amount of $15946.00. the pump will be taken out, cleaned, TV’d, and replaced. This firm has been used before and work is satisfactory. Motion to use Brotke made be Trustee Morris, second Williams. Roll call: Trustee Morris, Songer, Ritchie, Williams, Shoraga, and Ritchie all yeas.

Rob has found only one outfit to clean the rock filter at the sewer plant. It needs to be done. Newell Sand and Rock Filters has cleaned around three of them in this area and everyone seems to be pleased with their work. The cost would be $9999.00. Rob will contact them and get them on the schedule.

Storm cleanup went really well with the additional help of Bud Jackson, Ryan Nuding, Mike Powell, township worker Rick Beauchamp, and an extra truck. Need to do some tree cleanup yet, trim some back.

Rob will be on vacation June 21 to June 27. The locates that Rob does every month are from J.U.L.I.E., Verizon, and Mediacom for water and sewer locates.

POLICE REPORT

Stats for last month were handed out to the Trustees. The celebration went well. Anyone wanting a fireworks permit has to go to the County to get one. The County passed an ordinance last year but failed to notify anyone that town permits would be null and void. The deadline was June 20 th for fireworks permits.

Received notification of a car grant. The Village would have to pay $4303.00 for the car and also received a $15834.00 grant from ILLEA for radio equipment. Most of these grants are through homeland security. The ILLEA grant provides for six portable radios, two VHF systems, truck transmitter( repeater), two 800 MH tracking systems. Chief Carter is asking the Board to approve the full amount. He will put together the whole presentation and is interested in selling the old equipment. Will try to sell inter-governmental.

OLD BUSINESS

Engineer with drainage and MFT budget, David Happ, representing Daily and Assoc., has some minor changes to the drainage plan. He has resolutions to be signed authorizing a change to the plan appropriating $80,000.00 of MFT funds to be used on this project. The original estimate was $100,000.00 but with the addition of a couple of inlets and street crossings, it will be closer to $120,000.00. The balance of the project will be paid out of the general fund. The project will then be advertised to be awarded at the July 18, 2005 meeting.

MFT BUDGET
The following has been budgeted for the MFT Fund for 2005: Sealcoat-$7041.02, Patching-$2875.00, Drainage Maintenance-$960.00, Sidewalks-$9900.00, Signs-$930.00, Sodium Chloride(snow removal)-$3800.00, Engineers fees-$1532.58, for a total of $27038.60. The engineer suggest we budget $30000.00 to cover any unexpected cost. Motion to approve the MFT budget made by Trustee Ritchie, second Williams, all yeas. Mr. Happ will send the resolution and all paperwork to IDOT.

A motion was entered by Trustee Williams, second Ritchie to authorize bids for the oiling and chipping of streets. Roll call: Trustees Morris, Songer, Ritchie, Williams, Shoraga, and Forbes, all yeas.

There was some discussion about the oiling and chipping in front of the Pre-K building. The best thing to do now is to spread some rock down to get it packed in and oil and chip next year. See if the school will pay for the material and the Village do the work.

OLD BUSINESS

Work is nearly half done in the former building and loan. Clean up is about ready to begin. Start taking bids for the next phase.

John Baker would like a donation for the Senior Citizens Bus. He is asking for $500.00. The Board will vote on this next month.

CGYL is requesting a donation for Gordy Park . They will replace the fencing around the backdrop at the south end diamond. They are requesting $7500.00.

The Village will start taking request for reservations at Born Park. Currently it is on a first come, first serve basis. There is no fee involved for reserving the pavilion. 

Matt Massey has a complaint about an abandoned vehicle at 123 E. Wait Street. It is a danger to neighborhood kids.

Several residents would like to see a business district sign , a glossary, consistent in size. Tom Hyde would like to see a formal plan to attract other business to the Village.

ZONING BOARD

Chairman Ciney Eads was present and gave the Board’s recommendation. The Board met in June 6, 2005 at 207 S. Madison to discuss a variance request from Brian Schoen to build a garage/shed. The board denied the variance because of problems with the set-back area and location of property lines. Need to know exactly where property lines are. The Board suggested the homeowner refigure the size and location of the garage. Motion by Trustee Morris, second Williams to follow the advise of the Zoning Board and deny the variance. All yeas.

NEW BUSINESS

Appropriations Ordinance #495 –usually increase by 5% from previous appropriations. Prevailing Wage Ordinance $494 is also presented. Motion to pass both ordinances on a motion made by Trustee Williams, second Ritchie, all yeas.

Building plans for Phase II have been given to new Board members. These plans were drawn up by Pat Carter and concern the new police offices. Bids not taken on this project at this time and will table until the next meeting.


TRUSTEES REPORT
Jerry-need to take care of dirt piled up by sidewalk in front of Pre-K building.
Don-had several residents ask if the storm sirens are ever sounded and why they weren’t used when the storm came through the first of June. Fire Chief Randy West was present at this time and responded to that inquiry. The sirens are used only in the case of a tornado warning.
Lyle-As a member of the public grounds committee, Lyle has a letter from the Park Board asking for assistance in getting the swing set put up that was left over from last year. Try to have this project completed by next Board meeting. Still interested in bulk mailing of minutes.
Rod-didn’t make the newly elected officials conference.

ATTORNEY’S REPORT

Notice of sale of property has been advertised. Bids are due July 18, 2005 and will opened and read at the July 18, 2005 meeting. The vehicle code will be incorporated into the Village ordinances. Pat and Colette are working together on this. May need a tribunal or administrative court for the processing of fines.

Motion to adjourn to move to closed session 120/c-1 personnel, made by Trustee Ritchie, second Songer at 10:06 P.M. All yeas.

Regular session resumes at 10:37 P.M. Need to contact AmerenIP to get some new poles and more electricity for our street fests and Christmas lights. Fire Chief West expressed a concern about the wire gauge and amount of electricity running through there. It is a serious problem. The mayor will contact AmerenIP.

No further business to discuss and the meeting adjourned at 10:37 P.M.
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Village Clerk
6 /20/05