Meeting Minutes Aug 15, 2005

VILLAGE OF CERRO GORDO

MINUTES FOR AUGUST 15, 2005

The monthly meeting of the President and the Board of Trustees met at 7:00 pm on August 15, 2005 in the new board room at the Village Hall. The following members were present: Trustees - Jerry Morris, Mike Songer, Don Ritchie, Rod Forbes and Lyle Shoraga. Also present were D.P.W. Rob Bratton, P.C. Pat Carter, Atty Colette McCarty and Treasurer Cris Perry. Trustee Brad Williams was sitting in for President Morgan who was absent. Clerk Linda Ash was also not able to attend.

Meeting was called to order at 7:00 pm by Trustee Williams.

Minutes were read and approved for the monthly meeting on July 18, 2005 and also for the special meeting conducted on August 1, 2005.

Claims report was presented. Board agreed to hold $500.00 from Dongoski Construction until all work is finished at the Village Hall. 

Motion to approve claims made by Trustee Ritchie, second Songer, all yeas.

TREASURERS REPORT

A new Water Bill Adjustment Request form was presented to the Board with a insert that states the $15.00 minimum. After some discussion the Board decided to raise the minimum to $25.00. Motion made by Trustee Morris, second Ritchie, all yeas. Colette to make a new resolution. A new Water Bill Adjustment Request will be typed up stating the new minimum. Motion to approve Treasurers report made by Trustee Shoraga, second Songer, all yeas.

One water bill adjustment was present to the Board.
a) Edith Jackson of 308 E. Wait St. to receive a credit of $129.64.

Motion to approve adjustment made by Trustee Ritchie, second Morris, all yeas.

DIRECTOR OF PUBLIC WORKS

The streets have been oiled and the alley turned out quite nice.

Rob has been in contact with the guy who will be cleaning the filter for the sewer plant. Would like to push this into September or October.

Cut limbs on corner and opened up the playground sign at Born Park on Carter Street. Did not mess with the shrubs.

Hope to have new truck by September 15th. The bed should be in by the end of August, and will have to be installed.

Spoke to Porter Construction last week. Will probably be a couple of weeks before they can get to Randy West's house for curbing.

Swing set laid out in Born Park. Hopefully to have done by next board meeting. Not having to move any equipment to be in the Safe Barrier Zone.

IESA sign needs to be checked into.

The stop sign at Franklin and Lincoln needs repaired.

The intersection at Franklin and Lincoln will be worked on when the Township gets their steel wheel roller.

PUBLIC SAFETY

Citation totals by officier and violation reports were passed out by Chief Carter.

Working on accuring new equipment.

Received a check from State of Illinois in the amount of $19602.00.

New camera and radar is in Pat's car.

10 total cases taken to the States Attorney. Filed charges on 6 cases all Class 2 felonies.

OLD BUSINESS

New building permit rates go into effect immediately.

Motion made to put a one year time limit on all building permits made by Trustee Morris, second Ritchie, all yeas.

Bids for the Commons Area were opened by Trustee Williams. Only one bid was submitted from Phil Flaugher. The electrical bid was for $5275.00 for parts and labor. After further discussion by the Board, a motion was made by Trustee Morris to re-submit to design changes, and bids will be open to the same local contractors as before. Second Shoraga, all yeas. Bids to be opened at the September 19, 2005 meeting. The Board would like to see project completed by Thanksgiving.

Trustee Williams has contacted our current Engineering firm along with past Engineering firms and has found they have no architect on staff. Brad randomly selected one and has met with him and also Trustee Shoraga. The cost for engineering plans and bid specs will cost $5200.00 Brad would like to form a small committee to continue on plans for the Police Department.

A special meeting for Friday, August 19, 2005 at 6:30 pm at the Village Hall has been selected.

Will send in bid advertisement for draniage on Friday, August 19, 2005.

Will advertise on August 24th and again on August 31st in the IDOT bulletin.

Open bids on September 8th, 2005 at 10:00 am, and will be able to award it on the 19th. Will be able to get job done this year.

No further comments on the Quiet Zone at this time.

NEW BUSINESS

Will stay with once a month meetings on the third Monday of the month, but will hold special meetings as needed.

Water parks are coming up in small communities. Are much more affordable than swimming pools. Will have to wait for next year's budget, but would like to have someone talk to the Board.

Sale of the '93 utility truck to the Township, Motion made by Trustee Morris to sale the truck to the Township for a price of $2000.00 when deems necessary, second Forbes, all yeas.

May close on lot at 112 E. Wait Street by end of next week.

a) Need to plan out paperwork for the water project so can start at the beginning of summer. Rob to contact Engineers.
b) Christmas on the Hill will be on December 3rd and 4th. They will have bucket raffle, wreath decorating contest, cookie walk, Santa's house, candy store and a parade.
c) Basketball pole setting on Durfee Street with kids playing in the street.
d) Corner of Jefferson and South Street - cannot walk under tree when on sidewalk , also across from the Firehouse there is a hedge on the sidewalk. Will send out notices to homeowners to keep sidewalks clear. Needs to be publised on the web site and the community calendar.
e) Water treatment plant needs to be spruced up.
f) Fall clean-up for the Village. Rob to contact Onyx to set up a date.
g) Tire pick-up to be put on web site and community calendar.

PUBLIC FORUM

EPA took photographs of the tire bundles and will hopefully begin pick-up in the next couple of weeks.

Randy West would like permission from the Board to trim the trees in the Commons. The Board granted him permission.

Motion to adjourn meeting was made by Trustee Ritchie, second Shroaga, all yeas.

Meeting adjourned at 8:19 pm. 
__________________ 

Cris Perry - Treasurer