Meeting Minutes August 21, 2006

VILLAGE OF CERRO GORDO

MINUTES FOR AUGUST 21, 2006

The monthly meeting of the President and the Board of Trustee for the Village of Cerro Gordo met at 7:00 P.M. on August 21, 2006 in the Municipal Building. Those present included: President Jim Morgan, Trustees Brad Williams, Lyle Shoraga, Jerry Morris, Don Ritchie, and Mike Songer. Also present were Atty. Colette McCarty, D.P.W. Rob Bratton, P.C. Pat Carter, Treasurer Cris Perry and Clerk Linda Ash. Trustee Rod Forbes was absent due to recent surgery.

The meeting was called to order by Trustee Williams. First order of business was the Public Forum. Randy West reported on the progress of the parade route for the 9-11 Memorial. President Morgan will arrive later.

Minutes were read and approved as read on a motion by Trustee Shoraga, second Ritchie, all yeas.

TIF DISTRICT

Dan Schuering was present at this meeting and presented an update of the TIF map. It is started to shrink in size as a large portion of property was taken out. This includes Westside Drive and Oakley Road. There was no really good reason to include them in the district so they needed to come out. Gordy Park is also out because it does not produce any tax. Dan is still checking the boundaries at Carter and Jackson Streets. He is also looking at some properties on Jackson Street as they will want the highway right-of-way. When he starts taking a closer look at EAV, the numbers of properties involved will start to shrink also.

The Shambaugh property at the South end of town will be annexed to the Village. Some sites are obvious for the TIF district and he reports they are getting closer to the final boundary. He will be looking for comments from the Board in the next couple of weeks and with that in mind would like to finalize boundaries for the September meeting. There are a lot of vacant parcels included in this area. All properties will have to be inventoried.

BARN TOUR

Tari Bricker and Peg Bargon, with the Piatt County Museum, were here to discuss the upcoming Barn Tour planned for Cerro Gordo Township. This tour will be held from Oct. 12-15th. It will start in Cerro Gordo, travel south to LaPlace and then back up towards Cerro Gordo. The books that will be on sale at the Library will include a history of the farms that will be visited. There is usually something going on at each site visited-bake sales, food sale, antique tractors on display, etc. Any organization can arrange a sale at a barn site, they just have to secure permission from the owner. Contact the Piatt County Museum at 762-4731 for more information

CLAIMS REPORT

No questions, no additions so a motion was made by Trustee Ritchie to approve claims report, second Trustee Morris, all yeas.

TREASURER’S REPORT

No adjustments, no questions. Motion to approve Treasure’s Report made by Trustee Williams, second Trustee Songer, all yeas.

DIRECTOR OF PUBLIC WORKS REPORT

Installed a new in-flow meter due to a lightening strike. The new meter was saved.

Rob received two bids for the sidewalk bids, one from Carl Rhodes for $5.20 per square foot, and one from Porter Construction for $3.10 per square foot. Contacted by Ace but received no bid. The bid specifications were as follows: 1) Remove old sidewalks, roots, debris and haul to Village shed on Lincoln St., 2) Sidewalks 4”thick by 4 ft wide, except driveways-6” thick., 3) Base shall be CA-6 compacted to no less than 2”, 4) Back fill all walks .

Bidders were instructed to contact Rob for the specs. Motion to approve bid from Porter’s at $3.10 per square foot and adhere to specifications made by Trustee Morris, second Trustee Shoraga, all yeas.

The tennis courts and basketball court will be sealed, coated, and striped yet.

The bus lane bid from Dunn includes 3inches of asphalt, mill transition points for $10830.00 for 800 square yards. To oil and chip the same area and level is $9200. Bid on milling 6 intersections is $7950. These areas are Lincoln and Franklin, Wait and Lincoln, Lincoln and Abraham, Bell and Carter, Lincoln Ct. and Lincoln, and Lincoln and Crea. The alley also needs some holes filled in. Motion to approve bids from Dunn Co. for $17533.00 for the bus lane and intersections made by Trustee Williams, second Morris, all yeas. Rob also got a bid from D & R for the roof at Scout Hall for $1600. Scotty’s Pest Control will start to spray Scout Hall when they come and spray the Municipal buildings.

CHIEF OF POLICE REPORT

Pat would like to set up a one time strip and finish for the tile floors in PD. Moore Cleaning can do this for $150 and buffing once a month at a cost of $50 per month. He will also clean the carpet for $30. Asked about stiffer penalties for habitual ordinance offenders and also shorter terms in which to be compliant. The computer crashed but is up and running. The old squad has an anti freeze leak and when fixed will be put up for sale. On the whole, it has been fairly quiet in town.

OLD BUSINESS

Alley-Colette received no word from anyone so will proceed with the easements with no objections.

Drainage-Water is going away rapidly but there still needs to be some tweaking. Grating and seeding still need to be done. The tile by Albro's is running into the new system.

Vermin Control-Colette still trying to find answers. More complicated than it should be but so far she has no results, no application.

Window-Just a matter of scheduling.

NEW BUSINESS

Ordinance #507 relates to a bounced check fee from the Village. All checks returned to the Village for any reason will be charged an additional $20 plus the amount of the check. Motion to approve made by Trustee Williams, second Morris, all yeas.

Several have asked if the town rummage sale date can be changed. With the heat this past summer it was hard on people and on the roads.

Sidewalk on Madison-resident is in a wheel chair and it is difficult to use the walk. Grass grown up between the cracks. May just need cleaned out. Rob will check it.

Liquor Ordinance-Change in dram shop insurance. The state sets the minimum limits each year in January and so our ordinance wording dealing with that is obsolete. The ordinance amends the dram shop limits. This is Ord.#508. Motion to approve made by Trustee Shoraga, second Morris all yeas.

Post Prom will be holding a Wille Bingo fund raisers in September. This will be held in Timmerman’s lot next to the Municipal Buildings on September 22-Homecoming weekend. The post prom committee is also looking for a donation. Motion by Trustee Williams to donate $1000 to Post Prom, second by Songer, all yeas.

MFT Budget

The estimated budget for the year is $40,411.95. This includes street maintenance, patching, drainage, sidewalk, sodium chloride, signs, marking, and engineering fees. Motion to adopt resolution for approval of budget made by Trustee Ritchie, second Morris, all yeas. Motion for approval of the Mayor to sign all documents in regards to the MFT budget made by Trustee Morris, second Ritchie, all yeas.

Dave Happ also presented a pay request from Burdick. There was an additional charge of $6,413.92 for work beyond control, such as re-locates. The total project to date is $134,602.82 of which a portion has been paid. Dave suggest holding back 10% and paying$81,144.75. A portion of this will come out of MFT and the balance from the drainage fund. By the September meeting he should have a payment for final payment. $80,000 will be paid out of MFT. Motion to pay Burdick made on motion by Trustee Ritchie, second Morris, all yeas.

TRUSTEES REPORT

Jerry needs to know what we paid for the windows that were not used as he will purchase them.

Clean up day has been set for September 30, the last Saturday in September. All items must be at the curb by 6:00 A.M. Items not included are tires, batteries, paint, oil, and building materials.

Motion to adjourn at 9:00 for a closed session 120-C/1 for personnel.

Regular session resumes at 9:13. A motion was made by Trustee Shoraga, second Williams, all yeas to hire Chris Copeland on a part-time basis as a police officer for the Village, at the rate of $10.75 per hour. Chris comes with a lot of expertise and is a current Decatur police officer.

A motion was made by Trustee Songer, second Morris to adjourn at 9:15.
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Village Clerk 8/21/06