Meeting Minutes Sept 18, 2006

MINUTES FOR THE VILLAGE OF CERRO GORDO

SEPTEMBER 18, 2006

The monthly meeting of the President and the Board of Trustees met on September 18, 2006, at 7:00P.M., in the Municipal Building. The following members were present: President Jim Morgan, Trustee Brad Williams, Lyle Shoraga, Rod Forbes, and Don Ritchie. Trustee Mike Songer arrived later in the evening and Trustee Jerry Morris was absent. Also present were Atty. Colette McCarty, P.C. Pat Carter, D.P.W. Rob Bratton, Treasurer Cris Perry, and Clerk Linda Ash.

Minutes were read and approved.

PUBLIC FORUM

Randy West has applied for an ISO test through the district. The purpose of the ISO test is to determine the fire insurance ratings. Previously went from an 8 to a 6. The lowest rating we can achieve is a 4 rating. There are no upgrades for the water mains in the future.

Gary Shafer asking about the sidewalk across Lincoln Street railroad. He also asked about the ESDA siren. Nothing can go forward until the Village receives written approval from Mediacom.

CLAIMS REPORT

Hold R.D. McMilllen’s bill for further scrutiny. Also change Flaugher Trucking line item number from sidewalk maintenance to street maintenance.

Motion to approve claims report made by Trustee Williams, second Shoraga, all yeas.

TREASURER’S REPORT

Penalties are up and running. The bills reflect penalties for the current month and not the total. That will have to be corrected, possibly by reprogramming the software to reflect the changes. Two adjustments are requested, the Bank and rental property belonging to Terri Lovekamp. Both leaks have been fixed, and the forms have been signed. Motion to approve adjustments made by Trustee Ritchie, second, Forbes, all yeas. Two shut-offs from last month are on this month

The Mediacom access channel not working and can’t get anyone to come out to work on it. Colette will check into their contract.

DIRECTOR OF PUBLIC WORKS

The bus lane has been paved twice. It still holds water and will as it is lower in the middle. The only way to get rid of all the water at once is to put in an intake line.

Sidewalks start tomorrow weather permitting. Rob received a bid to put in an inlet at Monroe and Wait-already jetted out manhole-and will add some curbing and piping. Time and material basis not to exceed $2950. This is for the southeast corner by the preschool. Motion to approve bid from Burdick’s made by Trustee Williams, second Ritchie, all yeas. In other business, an upgrade to the Franklin Street lift station will cost $7358. to finish out. Rob will try to get this done before winter. Motion to finish lift station made by Trustee Ritchie, second Forbes, all yeas. The basketball courts and tennis courts are done at Born Park.

CHIEF OF POLICE REPORT

P.C. Pat Carter passed out reports for June, July, August, and September to date. Criminal activity is down but traffic citations are up. Pat has been contacted by Ameren IP to check out the siren location..

Ordinance enforcement will be compiled over the weekend and will start on Monday. If any one has any complaints they would like to file, they need to be referred to Chief Carter.

The office desks are to be shipped on Oct. 2 and a camera has been ordered.

OLD BUSINESS

Alley-working on easements, they will be sent out in bulk.

Old Vulgamott building-nothing from Galen Handley

Drainage-several residents report no water under their houses since the drainage was put in. Lots of good comments heard.

TIF-Colette has talked to Mr. Schuering about the annexation process. Galen and Maralynn Heckman are also interested in the TIF district. Their property could possibly be used for senior citizen housing.

Vermin control-There is a lot of paperwork involved in this and the Board decided to table this for now.

NEW BUSINESS

Computer maintenance needs to be done on the office computers at the same time. We have been having some difficulties lately, mostly with the printer. It has been suggested that Matt Williams come in once a month and check the computers for upgrades, virus control, etc. When the police computer is up, he will take care of all the computers. This service will require approximately 4-5 hours per month and the cost would not exceed a maximum of $100.00. Motion to approve Matt for maintenance made by Trustee Shoraga, second Ritchie. Roll call: Trustee Williams, abstain, Trustee Shoraga, yea, Forbes, yea, Ritchie, yea, Songer, Yea. Motion carried.

TRUSTEES REPORT

Shoraga-received complaints about Smith property again
Forbes-received several good comments on drainage project
Ritchie-received information from Kathy Whitted about Christmas on the Hill. The parade will begin at 10:00 A.M.

A response from Fire Chief Randy West concerning working with the ESDA director for Cerro Gordo was made.

Motion to adjourn at 8:28 for a closed session 120/C-2 for personnel was made by Trustee Shoraga, second Forbes, all yeas.

Regular session resumed at 8:40. There was no further business discussed and the meeting was adjourned on a motion by Trustee Williams, Second Songer.
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Village Clerk 9/18/06