Meeting Minutes Sept 19, 2005

MINUTES FOR THE VILLAGE OF CERRO GORDO SEPTEMBER 19, 2005

The monthly meeting of the President and the Board of Trustee met at 7:00 P.M. on Monday, September 19, 2005 in the Municipal Building . The following members were present: President Jim Morgan, Trustees Brad Williams, Lyle Shoraga, Rod Forbes, Mike Songer, and Don Ritchie. Also present were D.P.W. Rob Bratton, P.C. Pat Carter, Treasurer Cris Perry, and Clerk Linda Ash. Trustee Jerry Morris and Atty. Colette McCarty were absent.

The meeting was called to order at 7:00 P.M. Minutes were read and stand approved. Special minutes for Aug. 19 ,22 , and 25, 2005 were read. These minutes involved the police station renovations. There were no corrections and all minutes stand approved as read.

CLAIMS REPORT

The amount of $116.00 needs to be added to PW for operating supplies. This brings that department total to $7214.59. The new back door has never been weather- stripped and water runs in. The new carpet is getting wet. Trustee Williams made a motion that we withhold payment to Dongoski Construction, give him 10 business days to complete the work or else hire someone else to complete the work and deduct that amount from his bill. Second by Trustee Ritchie, roll call: Trustees Williams, Shoraga, Forbes, Songer, Ritchie, all yeas.

TREASURER’S REPORT

No water adjustments.
Trustees need to look at Schedule 6-CD Investments. CD’s maturing in October are MFT , MD ,WF , and the General Fund. Cris will check rates for 91 days and reinvest. The cash general fund is down $12,000.00 and she will transfer $30,000.00 from the money market general fund account. Motion to approve treasurer’s report made by Trustee Williams, second Trustee Shoraga, all yeas.

DIRECTOR OF PUBLIC WORKS REPORT

Rob would like approval to clean the rock filter at the wastewater plant. The cost of this project is $9999.00. Motion to do so was made by Trustee Ritchie, second Williams, all yeas.

The new truck is in, just waiting for the bed to be painted. It should be finished within the next week or so and Rob has decals to put on the newest truck.

Clean-up day is Oct. 8-everything is to be out at the curb by 6:00A.M. Again, no paints, tires, batteries, oil and all large items must be bundled up.

Porter Bros will try to be here on the 27 th or 28 th to do concrete work on South Street.

Drainage Project-IDOT is still reviewing and making changes to plans. May have to set up a special meeting to award this
project.

Village of Cerro Gordo nominated for “Best Operated Wastewater Treatment Works”. Only 5 communities in our classification were nominated and this is quite an honor for Rob and the Village.

CHIEF OF POLICE REPORT

P.C. Carter made available statistics for the month. There were 19 cases reported.

Police vehicle grant has been received and the vehicle acquired. P.C. Carter has sent in the paperwork for the reimbursement for the radios acquired earlier. Also the bullet proof vest grant has been awarded. This is a 50/50 grant. We currently have 4 vests and these are close to 9 years old. This grant will allow the department to receive 4 vest at a cost of $395.00 per vest. After reimbursement, the price of the vest will be $790.00. Motion was entered by Trustee Ritchie to purchase the vest, second by Trustee Songer, all yeas.

Out of the 19 cases handled by the Police department, 2 were residents of Cerro Gordo , and the rest were non-residents. The Trustees would like to see a follow-up report on the cases-disposition rates, conviction rates, etc. P.C. Carter has been in contact with the county regarding this. He would have to call about each case.

Start listing all unlicensed vehicle on property. According to ordinances, a vehicle without an engine but currently licensed, is considered a legally licensed vehicle.

OLD BUSINESS

Two new members have been named to the Park Board. They are Curt Vulgamott and Tom Van Matre. Curt will fill the unexpired term of Tom Griswold and his term will expire in 2009. Tom will replace Judy Sochor and her term expires in 2008. Motion to approve new board members made by Trustee Ritchie, second Shoraga, all yeas.

The terms for the Park Board are for 5 years and the members and terms of office are as follows: Curt Vulgamott-2009, Tom Van Matre-2008, Jane Henricks-2009, Lisa Lovecamp-2006, and Sandi Fitgerrald-2006.

The state has sent a letter to the Village stating that it would erect signs in honor of Austin Brandenburg. Austin was a second-place winner in the IESA Class A track tournament.

A thank you note was read from the Bement Police department for sending a police officer to help them during their Sesquicentennial celebration.

The Regional Development Committee will host an appreciation dinner for everyone in the Village on Oct. 8 th . They will have a fire ring in the commons are for a wiener roast. All food will be provider by the RDC, residents just need to bring a wiener fork and bring a lawn chair because there will be entertainment also.

The railroad has been called and notified about the conditions of the railroad crossings.

NEW BUSINESS

Bids were opened for the Police Station Renovations and commons area. The bids for electrical work to be done in the commons area were from LaPlace Hardware and Flaugher Electric. LaPlace Hardware was the low bidder at $5,215.00. Motion by Trustee Williams to accept LaPlace Hardware bid subject to work done according to specs, second Ritchie, all yeas. D.P.W. Bratton will notify Steve Blick in the morning.

The bids on the police station renovations are as follows: Carpentry bids were received from Danbec Construction and Jones and Sullivan Enterprises. Those bids were $24,863.69 and $28,500.00. The masonry bid was $6,561.00.

Plumbing, electrical, and HVAC bids were received from Flaugher Electric. They are as follows: Plumbing-$2,875.00, HVAC-$15,145.00, and electric-$6,995.00. These amounts are well over the $30,000.00 amount appropriated. The Trustee will call a special meeting with Atty. Colette McCarty to discuss financial options including amending the appropriations. Some carpentry issues can be cut back ,i.e.walls to the ceiling. The masonry work has to be done.

Office space in new area will be available for rent for $100.00 a month. There will be no facilities available for use. Motion to make space available for rent at this price subject to Attorney approval made by Trustee Williams, second Ritchie, all yeas.

Red Hat Ladies will trick or treat for change for Relay For Life on Sunday, Oct 30 if approved by Village.

Rob is not getting much cooperation from Daily and Associates in regards to the water line project. A hydraulic study will cost around $4,000.00. We need to proceed on these lines but maybe not with this engineering firm. We will need to get a cost on hydraulic study from other firms.

A motion was entered to approve the last draft of the budget by Trustee Williams, second Trustee Forbes, all yeas. The resolution for the time limits for a building permit will be voted on at the October meeting.

Motion entered at 8:30 P.M. to adjourn from Trustee Williams, second Shoraga.
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Village Clerk 9/19/05