Meeting Minutes Oct 17, 2005

MINUTES FOR THE VILLAGE OF CERRO GORDO

OCTOBER 17, 2005

The monthly meeting of the President and the Board of Trustee met at 7:00 P.M. on October 17, 2005 in the Municipal Building. Among those present were Trustees Brad Williams, Lyle Shoraga, Don Ritchie, Mike Songer, Jerry Morris, and Rod Forbes. Also present were Atty. Colette McCarty, Treasurer Cris Perry, Clerk Linda Ash, D.P.W. Rob Bratton, and P.C. pat Carter. As President Morgan was not in attendance, the meeting was chaired by Trustee Williams.

Minutes were read and approved after “Kirk” was changed to Curt Vulgamott and country to county.

The engineer from Daily and Assoc. was present and discussed the drainage project. The bids will be advertised and are due to be opened at 10:00 A.M., on Nov. 17, 2005 in the Municipal Building. He hopes to present a recommendation at the Nov. 21st meeting. Bid package has finally been signed by IDOT and the final completion date for the project is June 1, 2006. The entire project should only take about three weeks to complete once it is started. The total estimate for the project is $135,000.00 with $80,000.00 coming from MFT funds. The hydraulic study for water lines was discussed, estimated at $4,200.00. They would build a model to use for different scenarios.

CLAIMS REPORT

A bill from Porter Bros. needs to be added to PW in the amount of $800.00 for a department total of $13,514.43. Motion to approve the claims report was made by Trustee Ritchie, second Morris, all yeas.

TREASURER’S REPORT

Water adjustments requested by Amanda Mallernee and the School District for the High School Gym. Motion to grant the adjustments made by Trustee Morris, second Ritchie, all yeas.

The State Bank of Cerro Gordo will give us 4.1% on 12 month CD’s and 3.15% on 91 day CD’s. The Meter Deposit CD will roll over into a 1 year CD and the General Fund CD in the amount of $10,000.00 will be cashed and deposited into the Money Market account. It will be combined with CD #3476 and rolled over into a 6 month CD instead of a 1 year CD. Motion to do so made by Trustee Morris, second Ritchie, all yeas.

DIRECTOR OF PUBLIC WORKS

The price for water softener salt is going up. Rob will receive a load before the deadline. The water tower will be inspected on Monday, Oct. 24th. The contract for road salt has been locked in with Cargill Salt. We have contracted 50 ton.

There was some reported vandalism at the sewer plant-boat in the pond, some pipes thrown in the pond. Trustee Morris brought up the possibility of buying any excess salt the Village may have. It would probably be less than $100.00. Colette will check into this possibility.

CHIEF OF POLICE

PC Carter presented the stats for the month. There were 2 violations and several offenses. Among those were passed school bus loading, possession of cannabis, identity theft, burglary, speeding. 

Pat passed out an Orlando Park Village code dealing with Village citations in regards to the Illinois Vehicle code. According to Atty. McCarty, adoption of this code to our police department and Village would give the officers an option to write as a ticket and offender would then pay his fine at the Village instead of the courthouse. If not paid by a certain time, then the ticket would be transferred to the Circuit Clerks office.

Work is continuing on unlicensed vehicles. There are approximately 60 vehicles. Each individual will be notified before citations are issued for an ordinance violation.

The quote to install radio equipment in the new car and the 2002 Chevy is $2727.50. If the Village sells the old Crown Voc with no equipment, the price would be less than $2,000.00. If sold with all equipment, may get between $4,000.00 and $5,000.00. One option would be to try to sell on EBAY.

Chief Carter contacted Piatt Co. about the bullet proof windows from former Sheriff’s Department and found out that Piatt Co. will not donate them. They will be sold at auction and Pat will go that route.

OLD BUSINESS

Official Trick or Treat hours are set for Oct. 31. 2005 from 5-7 P.M.

According to Atty. McCarty, any excess salt the Village has can be sold with no bid process.

NEW BUSINESS

Rodd Runyen, President of the CG Youth League, was present to give the Board an update on improvements at Gordy Park that they continue to make. They are replacing bleachers and would like to put concrete slabs down to set them on. They also will put a set between the girls dugout and the building. The Board is pleased with the improvements they are making to the grounds.

Legion-would like to see if they can get some money for the new building in the form of a CDAP grant. The Village would have to apply on their behalf. Not sure if this would weigh against the Village should we try to apply for this grant again. As no one from the Legion was present to plea their case and all paperwork has to be turned in by the end of October, there was no further discussion on this matter.

Commons area-The Regional Development Committee would like to landscape the commons area in the spring. Plans need to be started on what needs to be done and costs projections. The RDC is asking for Village assistance.

Amend Appropriations Ord. #497. Change the appropriated amount to $30,000.00 to PS for building renovation. Motion to approve made by Trustee Morris, second Ritchie, all yeas.

TRUSTEES REPORT

Trustee Morris reports sidewalks on S. Jefferson needs repaired, also at Washington and South St., and Washington and Durfee. Morris proposes thicker concrete and no fill.

Trustee Shoraga-the Village sign on the west side of town needs to be replaced.

On Nov. 17, CIMOA will meet at Allerton House in Monticello for anyone who wishes to attend. Bob McElwee will be the guest speaker.

ATTORNEY’S REPORT

Bond abatement needs to be on the agenda for next month.

The Board may re-open bids for the Police Department renovation.

The Village receives a discount by paying IMRLMA-liability insurance- early, so it will be paid before Nov. 18th.

Resident Knox Morton request signs be put up by his driveway not to block drive. It is a continuing problem with the Grade school. He also would like the builders of the home next door to clean up instead of pushing dirt and debris into his yard.

Motion to adjourn to move to executive session made by Trustee Morris, Songer at 8:40 P.M. All yeas.

Regular session resume at 9:20 P.M.

Motion to extend Pat Carter’s residential requirements to May 06 made by Trustee Morris, second Ritchie. Roll call: Trustees Williams, Shoraga, Forbes, Morris, Ritchie, Songer, all yeas.

Atty.-the Board should be aware that public participation is not required at meetings. In regards to re-opening bids, do not have to have written change orders unless over $10,000.00 or 30 days. Majority vote by Trutees is all that is noted. 

Motion to adjourn at 9:30 P.M. by Trustee Morris, second Songer.
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Village Clerk 10/17/05